How to Set Up an Instructor’s Availability Schedule

Before You Begin

• Ensure you have owner or admin permissions
• Have at least one instructor added to your organization
• Set up schedules before creating appointment types — appointment types require a schedule

Steps

Step 1: Open the Create Schedule form

1. Go to Schedule > Calendar > Manage (or navigate directly to the calendar manage page)
2. Click the Availability schedules tab
3. Click Create schedule

Step 2: Fill out schedule details

• Name (required) — e.g., “Monday–Friday Mornings” or “Weekend Availability”
• Schedule for (required) — select the instructor; note this cannot be changed after creation
• Timezone (required) — select the timezone where the instructor works

Step 3: Set availability times

In the Availability section, use the calendar tool to set days and time blocks. Click or drag to add windows; you can set multiple windows per day and different times for different days.

Step 4: Save

Click Save. The schedule is now available to assign to appointment types.

Tips

• You can create multiple schedules per instructor for different availability patterns (e.g., “Summer Schedule”)
• Schedules can be edited after creation, but the instructor assignment cannot be changed — clone or create a new schedule if you need to reassign

Troubleshooting

No Create schedule button? Only owners and admins can create schedules.

“A timezone is required” error? Select a timezone from the dropdown before saving.

“A label is required” error? Enter a name for the schedule before saving.

Need to assign the schedule to a different instructor? Clone the schedule and assign it to the new instructor, or create a new schedule — the instructor field cannot be edited after creation.

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Need a hand?

Email our team at support@joinzipper.com and we'll usually reply within a few hours.

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